Welcome to our FAQ section! Here, you’ll find answers to the most common questions about our virtual assistant services. Whether you’re curious about how we work, the types of tasks we can handle, or how to get started, this section is designed to provide clarity and help you make the most of our expertise.
We understand that every business is unique, which is why we tailor our services to meet your specific needs. If you don’t see your question listed, feel free to get in touch—we’re always happy to provide more information!
Our office is based along the Kent coast, in Broadstairs
A Virtual assistant is someone who acts as your businesses’ peddling legs in the background, we’re able to help with all sorts of business and life admin which in turn helps both you and your business offload work and streamline processes.
We can help with your business admin through to finance. From bookings, diary and email management through to invoicing, bookkeeping and payroll processing, see a full list of our services here
Key signs that you’re ready for a virtual assistant can include if you’re feeling overwhelmed by administrative tasks, struggling to focus on your core business activities, or need help with tasks outside your expertise, a virtual assistant could be the solution. A VA can help free up your time by handling everything from scheduling and inbox management to bookkeeping and more, allowing you to focus on growing your business.
We’ve previously worked with a ride range of sectors, including: consultancy, accounting, financial advisory, engineering, military, security, property and lettings, creatives as well as individual professionals.
We’re able to work with any type of client, business or private individual located anywhere in the world!
You can experience the advantages of having a professional PA without the overheads associated with hiring an in-house staff member. You’ll not have to worry about holiday pay, taxes, NI, sick leave or pension contributions whilst also eliminating the costs relating to office space, equipment and other staffing costs.
Absolutely! We can discuss your requirements and find a solution to support you – we’ve helped with a number of short-term projects such as system set ups and research services.
Generally, we offer retainer packages to secure our time and schedule your work.
Our onboarding process is short and simple – after an initial consultation we have a short form for you to complete so we have your details, we can sign any relevant NDA’s and agreements required and arrange to book in work.
We take data security very seriously and have robust measures in place to protect your information. Our team follows strict confidentiality protocols to give you peace of mind. We use secure password management tools to handle access details and ensure all communications and data sharing occur through encrypted platforms. Regular reviews of our security practices ensure your information remains safe at all times.
Absolutely, we’re happy to sign the necessary paperwork to put you at ease.
We aim to get you started as quickly as possible or as soon as you need. Our process is designed to be seamless so you can start experiencing the benefits of virtual support without delay.
Yes, we offer a free initial consultation! This gives us the opportunity to understand your business needs, discuss how our services can support you, and answer any questions you may have. It’s also a great chance for you to see if we’re the right fit for your business.
Lauren is an absolute joy to work with, a real professional...
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David Kirby2024-11-28Trustindex verifies that the original source of the review is Google. I started working with Swann VA Ltd earlier this year and they have helped me tremendously with all my new business functions. Their knowledge and expertise has enabled my business to excel forward much further and faster than it would have, had I’d tried to do it alone. I am looking forward to continuing that excellent working relationship in 2025. Paul T2024-11-26Trustindex verifies that the original source of the review is Google. Lauren is an absolute joy to work with, a real professional with a "get stuff done" attitude and I'd highly recommend her and her business to anyone looking for a virtual assistant. I was surprised at how apt and knowledgeable she is at even the most technical of tasks and I look forward our meetings as we achieve so much with a relatively low outlay! 5 stars, 10 out 10!! Janina Vincent2024-11-26Trustindex verifies that the original source of the review is Google. Great service from Lauren and Chloe. These guys really know their stuff! Thanks, Max Felicia Foster2024-11-14Trustindex verifies that the original source of the review is Google. Lauren and the team at Swann VA have filled a huge gap in my knowledge of digital marketing. From website edits, reformatting, email marketing, blogs, social media graphics, etc., they’ve made my homeopathy practices fit for the digital age! I highly recommend this professional and efficient VA for all your outsourcing needs. Thank you for all your help. 🙏 Ian Wade2024-09-12Trustindex verifies that the original source of the review is Google. Excellent support provided with lots of great advice and knowledge of software, even implemented some great procedures for us to streamline work processes. Highly recommend these guys! Sean Taylor2024-08-30Trustindex verifies that the original source of the review is Google. Lauren Swann has worked as a personal assistant in our engineering firm since March. She consistently demonstrates attention to detail, meets deadlines, and adapts well to our fast-paced environment. Lauren's organisational skills and effective communication have positively contributed to our team's efficiency. Her performance has been reliable and in line with the demands of our industry. Headshot Company2024-08-03Trustindex verifies that the original source of the review is Google. Lauren is an absolute pleasure to work with. Efficient, highly organised, a great communicator and super friendly! Highly recommended ⭐️⭐️⭐️⭐️⭐️ Accuracy Accounting & Tax2024-06-14Trustindex verifies that the original source of the review is Google. Lauren is 5 star! She has helped ease the pressure in our business through easy communication, being efficient and being highly organised. Thank you Lauren! We would highly recommend her to anyone! Mel Redwood2024-05-30Trustindex verifies that the original source of the review is Google. Lauren has been such a huge weight off my shoulders with ever growing tasks that come with owning a business these days. Always so willing to help and go above and beyond. Her little nuggets of ideas are always so useful too. Would recommend to any business that's feeling the overwhelm. Bridal Way2024-05-30Trustindex verifies that the original source of the review is Google. I cannot recommend Lauren highly enough. The service she offers is incredibly valuable to me and since having her on board our productivity has increased hugely. Not only is she professional and efficient but also a great motivator. Every business owner needs a Lauren in their life. Thank you for all your support you are amazing.
Remote virtual assistant and virtual PA Support