Outsourcing the admin side of your rental property can be an ideal solution for busy landlords. Whether you have multiple properties, other commitments or struggle to find the time to ensure your duties are carried out. Here’s how a VA service can streamline your operations, help you stay compliant with regulations, and keep your properties running smoothly:
Coordinating Maintenance and Repairs
One of the most time-consuming aspects of being a landlord is dealing with maintenance requests. Whether it’s a leaky faucet, a broken appliance, or an urgent plumbing issue, these things never seem to happen at a convenient time. Our virtual assistant team is here to take the stress off your plate by arranging maintenance and repairs for you. We can:
- Respond to tenant maintenance requests
- Schedule contractors and ensure timely follow-up
- Handle emergencies quickly
Arrange Annual Boiler Gas Safety Checks
As a landlord, it’s your responsibility to ensure the safety of your tenants, and this includes maintaining the boiler in each of your properties. An annual gas safety check is a legal requirement, and failure to comply could result in fines or more serious consequences. Let us handle the coordination of these checks by:
- Scheduling and managing the gas engineer’s visit
- Ensuring compliance with the required regulations
- Keeping records of safety certificates for your reference
This takes the burden off your shoulders, ensuring your properties are compliant without you having to remember deadlines or deal with the paperwork.
Annual Insurance Renewals
Insurance is essential for any property owner, but remembering to renew policies every year can be a hassle, especially when you’re juggling multiple properties, potentially alongside business responsibilities. We can take care of your annual insurance renewals by:
- Keeping track of renewal dates
- Reaching out to your insurance provider
- Reviewing the best policy options and helping you switch if needed
5-Yearly Electrical Safety Checks
Just like gas safety checks, electrical safety is a key area of compliance for landlords. Every five years, you must have a qualified electrician carry out an electrical inspection in your rental properties. We can make sure this happens by:
- Scheduling the checks and liaising with the electrician
- Ensuring you receive the necessary certification
- Keeping track of your inspection dates and reminding you when it’s time for the next check
Electrical safety is a priority, and we’ll make sure you’re always on top of it.
Mortgage Renewals and Liaising with Your Broker
If your property is mortgaged, managing multiple rental properties often involves dealing with multiple mortgages. Keeping track of renewals and liaising with your broker can become overwhelming, especially if you’re managing a business on top of your properties. We offer support in this area by:
- Staying on top of renewal dates and paperwork
- Liaising directly with your mortgage broker on your behalf
- Ensuring that all necessary documents are submitted on time
This ensures that your mortgage renewals are handled seamlessly, preventing any disruptions to your rental income.
Tracking Rental Income and Expenditure for Your Accountant
As a landlord, keeping track of your rental income and related expenses is critical and it’s also required for tax purposes. We can help by:
- Organising rental income records
- Tracking expenses such as repairs, insurance, and utilities
- Compiling detailed reports for your accountant at the end of the year
This takes the hassle out of accounting, ensuring that you have everything in order when tax time rolls around.
Get support for you and your business!
If you’re tired of fragmented services and want a bookkeeping team that will go the extra mile, we’re here to help. Let us provide the dedicated, comprehensive service your business deserves.
Drop me an email at lauren@swannva.co.uk and we can discuss how I can help you!
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